Answered By: Jason Welborn
Last Updated: Sep 17, 2014     Views: 57

Are you keeping files on your computer that are important to you and critical to your job? If the answer is 'Yes,' you might want to consider moving these files to a network drive instead. The reason is simple. Files that stored on your computer's hard drive - including items in your Documents, Desktop, Pictures and Music folders - are not backed up by Computing Services! This means that if your hard drive suddenly crashed, which is a somewhat frequent occurrence on campus, your files could be gone forever. 

Keeping your important files on a network drive is a much safer option. Network drives are automatically backed up by Computing Services on a regular basis, and these backups are kept for 30 days. Therefore, if something happens to your files (e.g. corruption, accidental deletion), there is a good chance Computing Services can restore a working copy of files. Faculty and staff (state-line only) receive 500 MB of personal storage space on campus servers. In addition to personal storage, many offices on campus have departmental network drives. 

Please Note 'network drives' are also commonly referred to as 'network folders' or 'networks shares.'

To save a new file to your network drive

Use the Save As command to save a single file to a network drive:

1. With the file open, select Save As from the File menu. 
2. Select the network drive from the left navigation pane. 

network drive

3. Enter a name for the file in the File name box, and click Save

To move or copy existing files or folders to your network drive

If you already have files saved on your computer that you'd like to move to a network drive, follow these steps:

1. Click Start > Computer and navigate to the folder where the files are stored.
2. Select the files or folders that you want to move. 

  • To select all files and folders within a folder, click the Organize drop-down and choose Select all (or press Ctrl+A).
  • To select a consecutive group of files or folders, click the first item, press and hold down the Shift key, and then click the last item.
  • To select a non-consecutive group of files or folders, click the first item, press and hold down the Control key while you click on the items that you want to select.

3. Select Cut (to move) or Copy (to make a copy) from the Organize drop-down. 
4. Select the network drive from the left navigation pane.
5. Select Paste from the Organize drop-down.