How do I update the Instruction Request List?

Answer

A Microsoft List is Very Similar to an Excel Spreadsheet except the individual fields have dynamic content that makes it easier to track the status of certain things. 
  • MS Lists can be downloaded as a local application (like Word or Excel). 
  • MS Lists can be edited in a web browser (like Word or Excel).

Instruction session requests are now automatically added to the Instruction Request List

Here, we can track if there is still an open request and we can claim "pending" requests. 

Additionally, we can use the list to BOTH keep track of incoming requests and keep instruction stats for ACRL assessment. 

Here are a few things to remember: 

  1. Form submissions from faculty automatically get entered into the List. 
  2. If a faculty member chooses you on the form, you will receive and automated email to either accept ("Yes") or Deny ("No") the request: 
    • "Yes" responses will automate an email to the instructor that chose you on the form indicating you have accepted the request and will be in touch shortly. The request will be automatically migrated into the list.
    • "No" responses will change the status to "pending" and be migrated into the list. A MS Teams post will appear in the "Instruction Requests" Channel. 
  3. For requests with "No Preference" of librarian:
    • A MS Teams Channel Post will appear on the "Instruction Requests" Channel.
    • An automated email will be sent to all instruction librarians.
    • To claim the instruction request, go to the MS List entry and change the "Librarian."
  4. If a faculty member emails you directly to schedule an instruction class you must enter the class manually into the instruction Request List.
  5. If there are additional sections to a single request you must manually enter each additional section into the Instruction Request List. 
  6. After you have taught the course, please update the MS Instruction Request List entry: 
    • Change Instruction Completed to "Yes."
    • Enter the actual date and time of the session in the "Date of Actual Session." 
    • Enter the "Students Attended" in the proper field.
  7. Links to the MS Instruction Request List are located on the Butler Library Sharepoint Site & The Instruction Requests Team Channel
Below is a Brief Tutorial Video on Using MS Lists & the Instruction Request Process

Please contact Chris Hulsman, Electronic & Educational Resources Librarian, for questions! 

  • Last Updated Jan 24, 2023
  • Views 10
  • Answered By Chris Hulsman

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